Brisbears Special General Meeting

In accordance with the Associations Incorporation Act 1981 (Qld )¹, and our Constitution, you are hereby notified of an Extraordinary General Meeting (EGM) to consider a motion of no confidence in the current Management committee. 

Your participation is essential to ensure the association continues to operate in the best interests of its members.

Notice of Special General Meeting
Date: Tuesday 2 December 2025
Time: 7:30pm
Venue: Bunker Bar, Sportsman Hotel, 130 Leichhardt Street Spring Hill
Purpose:
To consider and vote on the following motion:

That this meeting expresses a vote of no-confidence in the current Management Committee of Brisbears Social Club and resolves that all committee positions be declared vacant, and that an election for all committee positions be conducted in accordance with the Association's rules.

Agenda

1. Welcome and confirmation of quorum
2. Explanation of motion and process
3. Discussion on motion
4. Vote on motion (special resolution requiring ¾ majority)
5. If carried, conduct an election for all committee positions
6. Close of meeting

Voting Instructions
• Only financial members are entitled to vote. You can check your membership is current here. 
• Voting may occur in person, by proxy, or via approved electronic means².
• A quorum of 10 members is required (refer to your Constitution or model rules³).
• The motion requires a special resolution (¾ majority) under section 3 of the Act¹.

If you are unable to attend the meeting you may cast a Special General Meeting Proxy Form. The form can be located here: https://brisbears.tidyhq.com/public/storage/f/332c4ea5b12c3b5b28f61e950194f278/Special-General-Meeting-Proxy-Form.docx 
Please return your completed copy of the form to secretary@brisbears.org.au 

References and Resources
1. Associations Incorporation Act 1981 (Qld), s.3 – Special resolutions require written notice and
a ¾ majority of members present and entitled to vote.
2. Associations Incorporation Regulation 1999 (Qld), Schedule 4, Rule 37 – Members may vote in
person, by proxy, by attorney, or using technology that allows real-time participation.
3. Model Rules under Associations Incorporation Regulation 1999 (Qld) – Quorum and election
procedures apply when positions are vacated.

FAQ: Why the Vote of No Confidence Has Been Requested

Ahead of the EGM on 2 December, many members have asked what the vote is about. This FAQ provides a simple, clear explanation so everyone has the correct information.

Is this personal?
No. This is not about people or personalities. We acknowledge and appreciate the effort the committee has put in. The concerns relate to how the club has been operating over the past year.

Why is the vote being called?
Many members are worried about the overall stability and direction of the club.

The main issues:
• Money: The bank balance has dropped sharply and the club is close to running out of funds. If things continue without change, the club will be insolvent before the next AGM.
• Financial governance: There are major concerns about financial governance and oversight.
• Membership: Numbers have halved and event attendance is low.
• Operations: Events and general organisation have been inconsistent.

Is anyone being accused of wrongdoing?
No. This is about performance and stability, not malice or intent.

What’s the goal?
To reset, rebuild, and return Brisbears to a strong, transparent, and sustainable foundation for the future.

This information is being shared so members come to the SGM prepared and informed.